WEBSTER PARISH CONVENTION AND VISITORS COMMISSION
January 21, 2026 | 9:00 AM
110 Sibley Rd. Minden, LA 71055
AGENDA
Mission Statement: To provide leadership on marketing Webster Parish as a highly desirable visitor and meeting destination and engage in visitor promotions, which result in overnight stays and activities within Webster Parish.
I. WELCOME
II. CALL TO ORDER
- Prayer
b. Pledge of Allegiance
III. MINUTES
- Consider approval of the Minutes from the November 19, 2025 Commission Meeting
IV. FINANCIAL
- Consider approval of the Financial Report
V. TOURISM REPORT
- Executive Director’s Report
VI. NEW BUSINESS
- Consider approval of the proposed 2026 regular meeting schedule.
- Consider approval of the election of Commission officers for 2026 (Chair, Vice Chair, Secretary/Treasurer).
- Consider approval to update authorized signers for all WPCVC bank accounts consistent with the 2026 officer elections (remove 2025 officers; add 2026 officers).
- Consider approval of a Cooperative Endeavor Agreement (CEA) with Wesley Miller d/b/a Big Sasquatch Outdoors in the amount of $4,000 for FY2026.
- Consider approval of a Cooperative Endeavor Agreement (CEA) with Homer Humphries in the amount of $4,000 for FY2026.
- Consider approval of a Cooperative Endeavor Agreement (CEA) with the Greater Minden Chamber of Commerce for FY2026.
- Consider approval of a Cooperative Endeavor Agreement (CEA) with the Springhill-North Webster Chamber of Commerce for FY2026.
- Consider approval of a $2,000 advertising grant for Springhill Main Street for Mardi Gras on Main to be held January 31, 2026.
- Discussion of 2025 budget status and timeline for proposed budget revision (No Action)
- Consider approval to establish a Miller Quarters Committee to support communication and receive updates; all grant-related coordination will be handled through the Executive Director.
- Consider approval to execute an engagement letter with Wade & Perry, CPAs for financial management services, at a cost not to exceed $500 per month.
- Consider approval to ratify and execute a six-month contract extension for Chloe Burns (January 1–June 30, 2026) for administrative support at $20/hour, not to exceed 30 hours per week.
- Review of automatic payments for recurring operational bills as seen in Addendum A. (No Action)
- Review of ACH (electronic) payments for payroll, contract labor, and approved vendor/CEA disbursements Addendum B. (No Action)
- Consider approval to proceed with the kayak launch installation at the Sikes Ferry location using ARPA funds, subject to receipt of final cost estimate and vendor scope.
- Consider approval to authorize the Executive Director to submit Miller Quarters Park grant applications and execute associated application documents; any resulting budget amendment will be brought back to the Commission for approval.
COMMENTS FROM COMMISSIONERS
PUBLIC COMMENTS
NEXT MEETING:
Date: March 18, 2026
Time: 9:00 AM
Location: Springhill-North Webster Chamber of Commerce
Webster Parish Convention & Visitors Commission
2026 Commission Meeting Schedule
Time: 9:00 AM
Meetings: Every other month, 3rd Wednesday
Rotation: alternating locations throughout Webster Parish
January – Minden
Wednesday, January 21, 2026
Greater Minden Chamber of Commerce
110 Sibley Rd, Minden, LA 71055
March – Springhill
Wednesday, March 18, 2026
Springhill-North Webster Chamber of Commerce
400 N Giles St, Springhill, LA 71075
May – Doyline
Wednesday, May 20, 2026
Doyline Town Hall
624 College St, Doyline, LA 71023
July – Cotton Valley
Wednesday, July 15, 2026
Cotton Valley Town Hall
478 Resident St, Cotton Valley, LA 71018
September – Sarepta
Wednesday, September 16, 2026
Sarepta Town Hall
24444 Hwy 371, Sarepta, LA 71071
November – Sibley
Wednesday, November 18, 2026
Sibley Town Hall
345 N Main St, Sibley, LA 71073
ADDENDUM A
Automatic Payments for Recurring Operational Bills
| Vendor / Account | Frequency | Payment Method | Payment Source |
| Zoom | Annual | Automatic | B1 Credit Card |
| ChatGPT | Annual | Automatic | B1 Credit Card |
| Constant Contact | Annual | Automatic | B1 Credit Card |
| Microsoft 365 Basic Plan | Annual | Automatic | B1 Credit Card |
| Dropbox | Annual | Automatic | B1 Credit Card |
| USPS | Annual | Automatic | B1 Credit Card |
| iCloud Storage | Monthly | Automatic | B1 Credit Card |
| Fuse.Cloud | Monthly | Automatic | B1 Credit Card |
| AT&T | Monthly | Automatic | B1 Credit Card |
| Adobe Creative Cloud Pro | Monthly | Automatic | B1 Credit Card |
| Adobe Stock | Monthly | Automatic | B1 Credit Card |
| City of Minden | Monthly | Automatic | B1 Credit Card |
Internal Control Note: Automatic payments are maintained for operational efficiency and remain subject to monthly financial review and Commission oversight through regular financial reporting.
ADDENDUM B
ACH Payments (Payroll, Contract Labor, and Approved Vendor/CEA Payments)
Purpose: For Commission transparency and internal controls, the following individuals and organizations are paid via ACH (electronic payment) when applicable. No banking information is included in this addendum.
| Payee | Payee Type | Payment Method | Notes |
| Amie Poladian | Staff (Payroll) | ACH | Payroll direct deposit |
| Johnnye Kennon | Staff (Payroll) | ACH | Payroll direct deposit |
| Chloe Burns | Contract Labor | ACH | Administrative support services |
| Brianna Savoy | Contract Labor | ACH | Marketing services |
| Greater Minden Chamber of Commerce | Vendor Partner | ACH | CEA disbursements as approved |
| Springhill / North Webster Chamber of Commerce | Vendor Partner | ACH | CEA disbursements as approved |
| Homer Humphries | Vendor Partner | ACH | CEA disbursements as approved |
| Wesley Miller d/b/a Big Sasquatch Outdoors | Vendor Partner | ACH | CEA disbursements as approved |
Internal Control Note: ACH payments are processed only after required documentation is on file (including W-9 and direct deposit payment authorization when applicable) and are subject to routine financial review through the Commission’s regular financial reporting process.