WEBSTER PARISH CONVENTION AND VISITORS COMMISSION

January 21, 2026 | 9:00 AM
110 Sibley Rd. Minden, LA 71055

AGENDA

Mission Statement: To provide leadership on marketing Webster Parish as a highly desirable visitor and meeting destination and engage in visitor promotions, which result in overnight stays and activities within Webster Parish.

I. WELCOME

II. CALL TO ORDER

  1. Prayer
     b. Pledge of Allegiance

III. MINUTES

  1. Consider approval of the Minutes from the November 19, 2025 Commission Meeting

IV. FINANCIAL

  1. Consider approval of the Financial Report

V. TOURISM REPORT

  1. Executive Director’s Report

VI. NEW BUSINESS

  1. Consider approval of the proposed 2026 regular meeting schedule.
  2. Consider approval of the election of Commission officers for 2026 (Chair, Vice Chair, Secretary/Treasurer).

 

  1. Consider approval to update authorized signers for all WPCVC bank accounts consistent with the 2026 officer elections (remove 2025 officers; add 2026 officers).
  2. Consider approval of a Cooperative Endeavor Agreement (CEA) with Wesley Miller d/b/a Big Sasquatch Outdoors in the amount of $4,000 for FY2026.
  3. Consider approval of a Cooperative Endeavor Agreement (CEA) with Homer Humphries in the amount of $4,000 for FY2026.
  4. Consider approval of a Cooperative Endeavor Agreement (CEA) with the Greater Minden Chamber of Commerce for FY2026.
  5. Consider approval of a Cooperative Endeavor Agreement (CEA) with the Springhill-North Webster Chamber of Commerce for FY2026.
  6. Consider approval of a $2,000 advertising grant for Springhill Main Street for Mardi Gras on Main to be held January 31, 2026.
  7. Discussion of 2025 budget status and timeline for proposed budget revision (No Action)
  8. Consider approval to establish a Miller Quarters Committee to support communication and receive updates; all grant-related coordination will be handled through the Executive Director.
  9. Consider approval to execute an engagement letter with Wade & Perry, CPAs for financial management services, at a cost not to exceed $500 per month.
  10. Consider approval to ratify and execute a six-month contract extension for Chloe Burns (January 1–June 30, 2026) for administrative support at $20/hour, not to exceed 30 hours per week.
  11. Review of automatic payments for recurring operational bills as seen in Addendum A. (No Action)
  12. Review of ACH (electronic) payments for payroll, contract labor, and approved vendor/CEA disbursements Addendum B. (No Action)
  13. Consider approval to proceed with the kayak launch installation at the Sikes Ferry location using ARPA funds, subject to receipt of final cost estimate and vendor scope.
  14. Consider approval to authorize the Executive Director to submit Miller Quarters Park grant applications and execute associated application documents; any resulting budget amendment will be brought back to the Commission for approval.

 

COMMENTS FROM COMMISSIONERS

PUBLIC COMMENTS

NEXT MEETING:

Date: March 18, 2026
 Time: 9:00 AM
 Location: Springhill-North Webster Chamber of Commerce

Webster Parish Convention & Visitors Commission

2026 Commission Meeting Schedule 

Time: 9:00 AM
 Meetings: Every other month, 3rd Wednesday
 Rotation: alternating locations throughout Webster Parish

January – Minden

Wednesday, January 21, 2026
 Greater Minden Chamber of Commerce
110 Sibley Rd, Minden, LA 71055

 March – Springhill

Wednesday, March 18, 2026
 Springhill-North Webster Chamber of Commerce
400 N Giles St, Springhill, LA 71075

May – Doyline

Wednesday, May 20, 2026
Doyline Town Hall
624 College St, Doyline, LA 71023

July – Cotton Valley

Wednesday, July 15, 2026
 Cotton Valley Town Hall
 478 Resident St, Cotton Valley, LA 71018

September – Sarepta

Wednesday, September 16, 2026
Sarepta Town Hall
  24444 Hwy 371, Sarepta, LA 71071

November – Sibley

Wednesday, November 18, 2026
Sibley Town Hall
 345 N Main St, Sibley, LA 71073

 

ADDENDUM A 

Automatic Payments for Recurring Operational Bills

Vendor / Account Frequency Payment Method Payment Source
Zoom Annual Automatic B1 Credit Card
ChatGPT Annual Automatic B1 Credit Card
Constant Contact Annual Automatic B1 Credit Card
Microsoft 365 Basic Plan Annual Automatic B1 Credit Card
Dropbox Annual Automatic B1 Credit Card
USPS  Annual Automatic B1 Credit Card
iCloud Storage  Monthly Automatic B1 Credit Card
Fuse.Cloud Monthly Automatic B1 Credit Card
AT&T Monthly Automatic B1 Credit Card
Adobe Creative Cloud Pro Monthly Automatic B1 Credit Card
Adobe Stock Monthly Automatic B1 Credit Card
City of Minden Monthly Automatic B1 Credit Card

Internal Control Note: Automatic payments are maintained for operational efficiency and remain subject to monthly financial review and Commission oversight through regular financial reporting.

 

ADDENDUM B 

ACH Payments (Payroll, Contract Labor, and Approved Vendor/CEA Payments)

Purpose: For Commission transparency and internal controls, the following individuals and organizations are paid via ACH (electronic payment) when applicable. No banking information is included in this addendum.

Payee Payee Type Payment Method Notes
Amie Poladian Staff (Payroll) ACH Payroll direct deposit
Johnnye Kennon Staff (Payroll) ACH Payroll direct deposit
Chloe Burns Contract Labor ACH Administrative support services
Brianna Savoy Contract Labor ACH Marketing services
Greater Minden Chamber of Commerce Vendor Partner ACH CEA disbursements as approved
Springhill / North Webster Chamber of Commerce Vendor Partner ACH CEA disbursements as approved
Homer Humphries Vendor  Partner ACH CEA disbursements as approved
Wesley Miller d/b/a Big Sasquatch Outdoors Vendor Partner ACH CEA disbursements as approved

Internal Control Note: ACH payments are processed only after required documentation is on file (including W-9 and direct deposit payment authorization when applicable) and are subject to routine financial review through the Commission’s regular financial reporting process.