WEBSTER PARISH CONVENTION AND VISITORS COMMISSION

January 21, 2026 | 9:00 AM
110 Sibley Rd. Minden, LA 71055

AGENDA
Mission Statement: To provide leadership on marketing Webster Parish as a highly desirable
visitor and meeting destination and engage in visitor promotions, which result in overnight stays
and activities within Webster Parish.

I. WELCOME
II. CALL TO ORDER
a. Prayer
b. Pledge of Allegiance
III. MINUTES
a. Consider approval of the Minutes from the November 19, 2025 Commission Meeting
IV. FINANCIAL
a. Consider approval of the Financial Report
V. TOURISM REPORT
a. Executive Director’s Report

VI. NEW BUSINESS
a. Consider approval of the proposed 2026 regular meeting schedule.
b. Consider approval of the election of Commission officers for 2026 (Chair, Vice Chair,
Secretary/Treasurer).

c. Consider approval to update authorized signers for all WPCVC bank accounts consistent
with the 2026 officer elections (remove 2025 officers; add 2026 officers).
d. Consider approval of a Cooperative Endeavor Agreement (CEA) with Wesley Miller d/b/a
Big Sasquatch Outdoors in the amount of $4,000 for FY2026.
e. Consider approval of a Cooperative Endeavor Agreement (CEA) with Homer Humphries
in the amount of $4,000 for FY2026.
f. Consider approval of a Cooperative Endeavor Agreement (CEA) with the Greater Minden
Chamber of Commerce for FY2026.
g. Consider approval of a Cooperative Endeavor Agreement (CEA) with the Springhill-North
Webster Chamber of Commerce for FY2026.
h. Consider approval of a $2,000 advertising grant for Springhill Main Street for Mardi Gras
on Main to be held January 31, 2026.
i. Discussion of 2025 budget status and timeline for proposed budget revision (No Action)
j. Consider approval to establish a Miller Quarters Committee to support communication and
receive updates; all grant-related coordination will be handled through the Executive Director.
k. Consider approval to execute an engagement letter with Wade & Perry, CPAs for financial
management services, at a cost not to exceed $500 per month.
l. Consider approval to ratify and execute a six-month contract extension for Chloe Burns
(January 1–June 30, 2026) for administrative support at $20/hour, not to exceed 30 hours per
week.
m. Review of automatic payments for recurring operational bills as seen in Addendum A. (No
Action)
n. Review of ACH (electronic) payments for payroll, contract labor, and approved vendor/CEA
disbursements Addendum B. (No Action)
o. Consider approval to proceed with the kayak launch installation at the Sikes Ferry location
using ARPA funds, subject to receipt of final cost estimate and vendor scope.
p. Consider approval to authorize the Executive Director to submit Miller Quarters Park grant
applications and execute associated application documents; any resulting budget amendment
will be brought back to the Commission for approval.

COMMENTS FROM COMMISSIONERS
PUBLIC COMMENTS
NEXT MEETING:
Date: March 18, 2026
Time: 9:00 AM
Location: Springhill-North Webster Chamber of Commerce

Webster Parish Convention & Visitors Commission
2026 Commission Meeting Schedule

Time: 9:00 AM

Meetings: Every other month, 3rd Wednesday
Rotation: alternating locations throughout Webster Parish

January – Minden
Wednesday, January 21, 2026
Greater Minden Chamber of Commerce
110 Sibley Rd, Minden, LA 71055
March – Springhill
Wednesday, March 18, 2026
Springhill-North Webster Chamber of Commerce
400 N Giles St, Springhill, LA 71075

May – Doyline
Wednesday, May 20, 2026
Doyline Town Hall
624 College St, Doyline, LA 71023
July – Cotton Valley
Wednesday, July 15, 2026
Cotton Valley Town Hall
478 Resident St, Cotton Valley, LA 71018
September – Sarepta
Wednesday, September 16, 2026
Sarepta Town Hall
24444 Hwy 371, Sarepta, LA 71071
November – Sibley
Wednesday, November 18, 2026
Sibley Town Hall
345 N Main St, Sibley, LA 71073

ADDENDUM A

Automatic Payments for Recurring Operational Bills

Vendor / Account Frequency Payment Method Payment Source
Zoom Annual Automatic B1 Credit Card
ChatGPT Annual Automatic B1 Credit Card
Constant Contact Annual Automatic B1 Credit Card
Microsoft 365 Basic Plan Annual Automatic B1 Credit Card
Dropbox Annual Automatic B1 Credit Card
USPS Annual Automatic B1 Credit Card
iCloud Storage Monthly Automatic B1 Credit Card
Fuse.Cloud Monthly Automatic B1 Credit Card
AT&T Monthly Automatic B1 Credit Card
Adobe Creative Cloud Pro Monthly Automatic B1 Credit Card
Adobe Stock Monthly Automatic B1 Credit Card
VisitWidget Monthly Automatic B1 Credit Card
City of Minden Monthly Automatic B1 Credit Card

Internal Control Note: Automatic payments are maintained for operational efficiency and
remain subject to monthly financial review and Commission oversight through regular financial

reporting.

ADDENDUM B

ACH Payments (Payroll, Contract Labor, and Approved Vendor/CEA Payments)
Purpose: For Commission transparency and internal controls, the following individuals and
organizations are paid via ACH (electronic payment) when applicable. No banking information
is included in this addendum.

Payee Payee Type Payment
Method

Notes

Amie Poladian Staff (Payroll) ACH Payroll direct deposit
Johnnye Kennon Staff (Payroll) ACH Payroll direct deposit
Chloe Burns Contract Labor ACH Administrative support

services

Brianna Savoy Contract Labor ACH Marketing services
Wade & Perry, CPAs Professional
Services Vendor

ACH Financial management

services

Greater Minden Chamber of
Commerce

Vendor Partner ACH CEA disbursements as

approved

Springhill / North Webster
Chamber of Commerce

Vendor Partner ACH CEA disbursements as

approved

Homer Humphries Vendor Partner ACH CEA disbursements as

approved

Wesley Miller d/b/a Big
Sasquatch Outdoors

Vendor Partner ACH CEA disbursements as

approved

Internal Control Note: ACH payments are processed only after required documentation is on
file (including W-9 and direct deposit payment authorization when applicable) and are subject to
routine financial review through the Commission’s regular financial reporting process.