WEBSTER PARISH CONVENTION & VISITORS COMMISSION
OFFICIAL NOTICE OF PUBLIC MEETING
Date Posted: July 21, 2026
Notice is hereby given that the Webster Parish Convention & Visitors Commission will hold its regular meeting as follows:
Date: Wednesday, July 29, 2026
Time: 9:00 A.M.
Location:
Muddy Bottoms ATV & Recreation Park
100 Muddy Bottoms Road
Sarepta, Louisiana 71071
The agenda for this meeting is attached and incorporated into this public notice.
The public is invited to attend.
WEBSTER PARISH CONVENTION & VISITORS COMMISSION
REGULAR MEETING AGENDA
Date: July 29, 2026
Time: 9:00 AM
Location: Muddy Bottoms ATV & Recreation Park
100 Muddy Bottoms Road
Sarepta, LA 71071
Next Regular Meeting:
September 16, 2026 – 9:00 AM
Germantown Colony Museum
200 Museum Road, Minden, LA 71055
I. WELCOME
II. CALL TO ORDER
- Prayer
B. Pledge of Allegiance
III. MINUTES
- Consider approval of May 20, 2026 Regular Meeting Minutes
IV. FINANCIAL REPORT
- Consider approval of the May–June 2026 Financial Report.
- Presentation of the 2025 Independent Accountant’s Review Report by Wise, Martin & Cole, Certified Public Accountants (No Action).
- Consider adoption of a Resolution accepting the Independent Accountant’s Review Report and Financial Statements for the fiscal year ended December 31, 2025.
V. AUDIT & COMPLIANCE
- Consider adoption of a Resolution adopting the Louisiana Legislative Auditor Compliance Questionnaire (Louisiana Attestation Questionnaire) for the fiscal year ended December 31, 2025, and ratifying its prior submission to satisfy statutory filing requirements.
- Consider adoption of a Resolution authorizing the Executive Director to execute the Fiscal Year 2026–2027 State Enterprise Funds Cooperative Endeavor Agreement and related documents with the Louisiana Department of Treasury.
VI. REPORTS
- Guest Presentation – Winston Hall, Historic Highway 80
Presentation regarding the history, tourism significance, and potential promotion of Historic Highway 80. (No Action) - Executive Director’s Report
- Springhill–North Webster Chamber of Commerce Tourism Report – First and Second Quarters 2026 (No Action)
- Homer Humphreys Cooperative Endeavor Agreement Activity Report – First and Second Quarters 2026 (No Action)
- Wesley Miller d/b/a Big Sasquatch Outdoors Cooperative Endeavor Agreement Performance Review – First and Second Quarters 2026 No Action)
VII. NEW BUSINESS
A. Advertising Grants
- Consider approval of a $2,000 advertising grant for the Vintage Car Club of Minden for the Vintage Car Show to be held September 12, 2026.
- Consider approval of a $2,000 advertising grant for W.H.O. of North Webster for 2026 W.H.O. Matters to be held October 17, 2026.
B. Cooperative Endeavor Agreements
- Consider approval authorizing the Executive Director to execute a Cooperative Endeavor Agreement with Miss Louisiana Volunteer for the 2026 Miss Louisiana Volunteer Pageant, previously approved as a FY2026 Major Grant recipient in the amount of $4,000, for the event to be held July 30–August 1, 2026.
- Consider approval authorizing the Executive Director to execute a Cooperative Endeavor Agreement with Springhill Rodeo Association, Inc. for the 2026 Springhill PRCA Rodeo, previously approved as a FY2026 Major Grant recipient in the amount of $4,000, for the event to be held September 17–19, 2026.
- Consider amending the November 19, 2025 Major Grant award recipient from Rocky Raccoon Media LLC/Bike Minden to Active Minden Foundation and authorizing the Executive Director to execute a Cooperative Endeavor Agreement and disburse grant funds upon receipt and verification of the IRS determination letter recognizing the organization’s tax-exempt status, documentation establishing the organization’s authority to use the trade name “Bike Minden,” and all other required grant documentation, provided all conditions are satisfied no later than December 31, 2026.
- Consider approval of a Cooperative Endeavor Agreement with B Free Outdoor Adventures LLC in an amount not to exceed $4,000 for the development, promotion, and marketing of the Louisiana Overland Adventure Trails (LOAT) initiative and authorize the Executive Director to execute the agreement.
C. Financial & Administrative Governance
- Consider adoption of a Resolution delegating authority to the Executive Director to execute grant applications, grant agreements, and related documents on behalf of the Commission.
- Consider approval of a proposed addendum to the 2026 engagement letter with Wade & Perry, CPAs APAC to address compensation, monthly financial-reporting deadlines, and accounts included in reconciliation services, subject to Wade & Perry’s final review and acceptance, and authorize the Executive Director to execute the final agreement with any nonmaterial revisions.
- Consider approval of automatic payments for recurring operational expenses (Addendum A).
- Consider approval of updated ACH (electronic) payments for payroll, contract labor, and approved vendor/Cooperative Endeavor Agreement disbursements (Addendum B).
D. Office & Visitor Center Improvement Project
- Discussion and Consideration of Receiving a Report on Completed Facility Preparation Improvements; Approving Certain Office and Visitor Center Improvement Proposals; Receiving Additional Improvement Proposals for Planning Purposes; Establishing an Office and Visitor Center Improvement Project; Establishing a Project Budget; and Authorizing the Executive Director to Complete the Project Within the Approved Budget.
E. Parish Tourism Development
- Consider approval of the purchase and installation of a four-kayak self-service rental kiosk from Whenever Watersports for $19,999 using the Commission’s remaining American Rescue Plan Act tourism recovery funds; authorize Wenk’s Landing as the preferred location and Caney Lakes Recreation Area as the alternate location, subject to final agency approvals; and authorize the Executive Director to execute the necessary agreements and use any remaining funds for project signage and marketing.
F. Marketing & Destination Development
- Consider selection of qualified photographers from the previously issued Request for Proposals and authorize the Executive Director to engage selected photographers for tourism marketing projects, subject to approved budgets and Commission policies.
- Consider approval of the temporary use of the Commission’s current marketing logo and branding materials pending completion and adoption of a comprehensive branding initiative.
- Discussion and Consideration of Approving a Vibemap Interactive Search and Mapping Platform for Integration with the Commission Website and Authorizing the Executive Director to Execute the Associated Agreement.
G. Personnel & Administrative Staffing
- Discussion regarding the Commission’s current administrative staffing needs, the operational role being performed by contracted administrative support, and potential options for maintaining adequate in-office administrative support through the remainder of 2026 and beyond.