WEBSTER PARISH CONVENTION & VISITORS COMMISSION
REGULAR MEETING AGENDA
Date: May 20, 2026
Time: 9:00 AM
Location: Lake Bistineau State Park – The Lodge
103 State Park Road
Doyline, LA 71023
Next Regular Meeting:
July 15, 2026 – 9:00 AM
Muddy Bottoms ATV & Recreation Park
100 Muddy Bottoms Road
Sarepta, LA 71071
I. WELCOME
II. CALL TO ORDER
- Prayer
b. Pledge of Allegiance
III. MINUTES
- Consider approval of March 18, 2026 Regular Meeting Minutes
IV. FINANCIAL
- Consider approval of Financial Report
V. TOURISM REPORTS
- Executive Director Report
b. Springhill-North Webster Chamber of Commerce Tourism Report
VI. NEW BUSINESS
Advertising Grants
- Consider approval of a $2,000 advertising grant for the Springhill Rodeo Association for the 2026 Springhill PRCA Rodeo to be held September 18–20, 2026.
- Consider approval of a $2,000 advertising grant for Springhill Main Street for A Taste of the Market to be held June 6, 2026.
- Consider approval of a $2,000 advertising grant for Springhill Main Street for the Freedom Market – 250th Celebration to be held July 4, 2026.
- Consider approval of a $2,000 advertising grant for Miss Louisiana Volunteer for the Miss Louisiana Volunteer Leadership Event to be held June 27–28, 2026.
Cooperative Endeavor Agreements
- Consider approval to authorize the Executive Director to execute a Cooperative Endeavor Agreement (CEA) with Friends of Minden Main Street for Grilling on Main, previously approved as a FY2026 Major Grant recipient in the amount of $4,000, for the event to be held June 12–13, 2026.
Office Relocation & Lease Authorization
- Consider approval of office relocation and authorization for the Executive Director to negotiate and execute a commercial lease agreement and associated relocation expenditures for one of the following proposed office locations, subject to attorney review and approval:
- 805 Broadway Street, Minden, LA 71055 — $1,550/month; utilities not included
- 727 Broadway Street, Minden, LA 71055 — $1,600/month; utilities included
- 422 Broadway Street, Minden, LA 71055 — $2,000/month; utilities included
Authorization shall include associated moving expenses, utility setup, internet services, signage, furnishings, and other operational costs necessary for relocation.
Contracts & Personnel
- Consider approval of renewal of the contract for Chloe Burns for administrative support services through December 31, 2026.
- Consider approval of renewal of the contract with Brianna Savoy d/b/a 727 Socials for social media management services through December 31, 2026.
- Consider approval of renewal of the Executive Director Employment Agreement for Amie Poladian for an additional one-year term extending through July 7, 2027.