WEBSTER PARISH CONVENTION & VISITORS COMMISSION
REGULAR COMMISSION MEETING MINUTES
Date: May 20, 2026
Time: 9:00 AM
Location: Lake Bistineau State Park – The Lodge
103 State Park Road, Doyline, LA
I. CALL TO ORDER
Chairman Ty Pendergrass called the meeting to order at 9:05 AM.
Prayer
Prayer was led by Jerri Lee.
Pledge of Allegiance
The Pledge of Allegiance was led by Rachel Miller.
II. ROLL CALL / ATTENDANCE
Commissioners present: Ty Pendergrass, Jerri Lee, Kyle Roberton, Sara McDaniel, and Rachel Miller.
Staff/Guests present: Amie Poladian, Johnnye Kennon, Chloe Burns, Amber Cobb, Tanya Capps, and Amber McDown.
III. MINUTES
A motion was made by Sara McDaniel to approve the March 18, 2026 meeting minutes. Motion was seconded by Rachel Miller.
Motion carried unanimously.
IV. FINANCIAL REPORT
A motion was made by Jerri Lee to approve the Financial Report. Motion was seconded by Kyle Roberton.
Motion carried unanimously.
Commissioners Sara McDaniel and Ty Pendergrass requested that future financial reports include actual year-to-date figures compared against budgeted amounts.
V. TOURISM REPORTS
Executive Director Amie Poladian presented the Executive Director/Tourism Report regarding tourism marketing, events, financial management, operational improvements, and ongoing tourism development initiatives throughout Webster Parish.
Amber Cobb then presented a report on behalf of the Springhill-North Webster Chamber of Commerce regarding current tourism-related activities and community updates from North Webster Parish, including future site visits with the state office of agri-tourism.
A motion was made by Sara McDaniel to accept the Tourism Reports. Motion was seconded by Kyle Roberton.
Motion carried unanimously.
VI. NEW BUSINESS
a. Springhill Rodeo Advertising Grant
A motion was made by Jerri Lee to approve an advertising grant to the Springhill Rodeo Association in the amount of $2,000.00 for the 2026 Springhill PRCA Rodeo to be held on Sept. 18-20, 2026. Motion was seconded by Sara McDaniel.
Motion carried unanimously.
b. Taste of the Market
A motion was made by Kyle Roberton to approve an advertising grant to Springhill Main Street in the amount of $2,000.00 for the 2026 Taste of the Market to be held on June 6, 2026. Motion was seconded by Rachel Miller.
Motion carried unanimously.
c. Freedom Market
A motion was made by Jerri Lee to approve an advertising grant to Springhill Main Street in the amount of $2,000.00 for the Freedom Market to be held on July 4, 2026. Motion was seconded by Sara McDaniel.
Motion carried unanimously.
d. Miss Louisiana Volunteer
A motion was made by Rachel Miller to approve an advertising grant to Miss Louisiana Volunteer for Miss Louisiana Volunteer Leadership to be held on June 27-28, 2026. Motion was seconded by Jerri Lee.
Motion carried unanimously.
e. Grilling on Main Cooperative Endeavor Agreement (CEA)
A motion was made by Kyle Roberton to approve the Cooperative Endeavor Agreement for 2026 Grilling on Main to be held on June 12-13, 2026. Motion was seconded by Rachel Miller.
Motion carried unanimously.
f. Office Relocation
A motion was made by Sara McDaniel to approve relocation of the WPCVC office to 422 Broadway Street, Minden, LA 71055, including associated lease, moving, and operational costs. Motion was seconded by Rachel Miller.
Motion carried unanimously.
g. Chloe Burns Contract
A motion was made by Sara McDaniel to approve the contract for Chloe Burns. Motion was seconded by Rachel Miller.
Motion carried unanimously.
h. 727 Socials Marketing Services
A motion was made by Jerri Lee to approve services with 727 Socials, including but not limited to social media management, graphic design, radio appearances, and other marketing-related needs. Motion was seconded by Sara McDaniel.
Motion carried unanimously.
i. Executive Director Contract
A motion was made by Kyle Roberton to approve the Executive Director contract. Motion was seconded by Sara McDaniel.
Motion carried unanimously.
VII. COMMISSIONER COMMENTS
Commissioners provided general comments regarding tourism development, marketing efforts, and recent community events.
VIII. PUBLIC COMMENTS
No public comments were made.
IX. ADJOURNMENT
There being no further business, the meeting adjourned at 10:20 AM.
Respectfully submitted,
Kyle Roberton, Secretary/Treasurer
Ty Pendergrass, Chairperson