Minutes of the Webster Parish Convention and Visitors Commission Regular Meeting
Wednesday, November 19, 2025
Minden City Hall 520 Broadway, Minden, LA 71055
The Webster Parish Convention and Visitors Commission meeting was called to order at 9:00 AM. Attending the meeting were Ty Pendergrass, Kyle Robertson, Sara McDaniel, Dianne Blake, Rachal Miller, Amie Poladian, Executive Director, Johnnye Kennon, Director of Community Affairs, Amber Cobb, Manager of Springhill Chamber of Commerce, and Brianna Savoy, 727 Socials. Jerri Lee was absent.
Ty Pendergrass called the meeting to order.
Sara McDaniel led the Prayer and Kyle Robertson led the Pledge of Allegiance.
Minutes
Sara McDaniel made a motion to accept the minutes of the September 17, 2025 meeting. Rachal Miller seconded the motion. The motion passed unanimously.
Financial Report
The profit/loss statement was presented by Ty Pendergrass. Kyle Robertson made a motion to approve the p/l statement. Sara McDaniel seconded the motion. The motion passed unanimously.
Tourism Report
Brianna Savoy-727 Socials presented the Q3 2025 analytics report for Facebook, Instagram, and TikTok, highlighting the top-performing posts.
Amie Poladian-The Directors’ report outlined the following areas: Grant Programs & Financial Structure; Organizational & Administrative; Infrastructure, Facilities & Maintenance; Partnerships, Regional Work & Meetings; Marketing, Promotions & Media; Events & Tourism Development; Technology, Web & Digital Systems; and Grants, Funding & Special Projects.
New Business
Kyle Robertson made a motion to approve the 2026 operating budget. Diane Blake seconded the motion. The motion passed unanimously.
Diane Blake made a motion to approve a resolution authorizing Executive Director Amie Poladian to execute a Cooperative Endeavor Agreement with the Louisiana Department of Treasury. Rachel Miller seconded the motion. The motion passed unanimously.
Rachel Miller made a motion to approve Executive Director Amie Poladian’s work schedule following completion of the initial 90-day in-office requirement, as outlined in her Employment Agreement. Sara McDaniel seconded the motion. The motion passed unanimously.
Sara McDaniel made a motion to extend the contract for 727 Socials. Diane Blake seconded the motion. The motion passed unanimously.
Rachel Miller made a motion to authorize automatic payments for all recurring operational expenses. Kyle Robertson seconded the motion. The motion passed unanimously.
Diane Blake made a motion to approve Executive Director Amie Poladian’s attendance at the Louisiana Tourism Leadership Academy. Sara McDaniel seconded the motion. The motion passed unanimously.
Sara McDaniel made a motion to formally approve a $2,000 advertising grant to Hers Bridal & Special Occasions for the 50th Anniversary Fashion Show, to be held on December 6, 2025. Rachel Miller seconded the motion. The motion passed unanimously.
Sara McDaniel made a motion to formally approve a $1,000 advertising grant to Get On A Trail Shreveport, LLC for Run Caney, to be held on December 13, 2025. Rachel Miller seconded the motion. The motion passed unanimously.
Diane Blake made a motion to approve a $2,000 advertising grant to the Springhill North Webster Chamber of Commerce for the Mistletoe Market, to be held on November 29, 2025. Kyle Robertson seconded the motion. The motion passed unanimously.
Rachel Miller made a motion to approve a $2,000 advertising grant to Friends of Minden Main Street for the 2026 Mardi Gras Parade & Festival, to be held on January 31, 2026. Sara McDaniel seconded the motion. The motion passed unanimously.
Kyle Robertson made a motion to approve a $2,000 advertising grant to Pearls of Purpose for the Live Nativity, to be held on December 21, 2025. Rachel Miller seconded the motion,. The motion passed unanimously.
Kyle Robertson made a motion to approve a resolution ratifying the FY2025 Legacy Major Grant line items and establishing an annual application requirement beginning in FY2026. Sara McDaniel seconded the motion, and it passed unanimously.
Sara McDaniel made a motion to approve a $4,000 major grant to Friends of Minden Main Street for Grilling on Main, to be held during the 2026 calendar year. Rachel Miller seconded the motion, and it passed unanimously.
Diane Blake made a motion to approve a $4,000 major grant to Pearls of Purpose for the Witches Ride, to be held during the 2026 calendar year. Kyle Robertson seconded the motion, and it passed unanimously.
Rachel Miller made the motion to approve a $4,000 major grant to Miss Louisiana Volunteer for the Miss Louisiana Volunteer Pageant to be held in 2026 calendar year. Sara McDaniel seconded the motion. The motion passed unanimously.
Minutes
November 19, 2025
Page 2
Rachel Miller made a motion to approve a $4,000 major grant to Rocky Racoon Media for the Kisatchie Gravel & Crusher, to be held during the 2026 calendar year, pending proof of 501(c)(3) status. Sara McDaniel seconded the motion, and it passed unanimously.
Sara McDaniel made a motion to enter into a contract with Berkely Young to develop policies and procedures for the Webster Parish Tourism Convention & Visitors Commission. Rachel Miller seconded the motion, and it passed unanimously.
Sara McDaniel made a motion to approve the purchase of advertising/marketing campaigns for the 2026 calendar year, in the amount of $10,200, through Miles Partnership. Kyle Robertson seconded the motion. The motion passed unanimously.
Kyle Robertson made a motion to approve the upgrade of office computers, monitors, and related components in the amount of $5,300. Rachel Miller seconded the motion. The motion passed unanimously.
The meeting was adjourned.